Job Type Full-time
Description
Job ID
AH9981-4003-1922
Position Classification
FT Administrative Hourly
Position Summary
Utilize your skills working as part of the Alumni Relations Team in fulfilling the department's priorities and objectives.
Essential Duties and Responsibilities
I. Administrative Support; Provide administrative support to the Alumni Relations team, ensuring proper documentation and successful execution of departmental goals each year.
a. Financial & Expense Management;

• Oversee invoicing and track expenses for all Alumni Relations programs.
• Process checks.
• Set up purchase orders.
• Submit monthly credit card reconciliations.
• Track expenses against the department budget on a monthly basis.

• Set up and maintain registration sites for Alumni Relations activities.
• Keep registration sites updated.
• Manage the registration process.
• Track registrations and create name tags.
• Enter program attendees into RE.

• Order supplies and materials for the department.
• Maintain relationships with vendors.
• Monitor and manage inventory.
• Place orders as needed to support team operations.

• Assist Alumni Relations team members with program and event implementation as needed.

• Assist in hiring a student worker in collaboration with the Alumni Relations team.
• Train and manage the student worker.
• Set deadlines to ensure timely completion of tasks.
• Collaborate with the team to assign additional projects when workload allows.

• Manage departmental social media accounts.
• Maintain and update the Forever Titans website.

• Provide support as needed and take on new assignments as directed.
• Contribute to achieving Alumni Relations objectives for each fiscal year.

• Education -A two-year college degree or completion of a specialized course of study at a business or trade school or 18 months to four years of work experience in a related field.
• Experience -Two years to five years (Equivalent combination of education and employment).

• 3 - 5 years Administrative experience.
• 2 - 4 years with social media promotions.
• 2-4 years working on special events.
• Reliable.
• Can work effectively with people in all situations.
• Can lift up to 40 pounds.
• Reliable transportation.
• Creative problem solver.
• Willingness to learn new technology and procedures.

• Familiar with event management.
• Extensive knowledge of Microsoft programs.
• Quick learner for new technologies.
• Effective communicator, both in writing and verbally to a variety of different audiences.
• Ability to juggle multiple projects and deadlines at the same time.
• Professional telephone manner.

• 40 hours work week in an office setting.
• Periodic night and weekend hours expected.
• Many activities held outside of the office setting.
• Expected attire, business casual unless work of the warrants something either more casual or more formal.