Join a dynamic healthcare organization in the Pacific Northwest region as an Administrative Coordinator supporting Facilities, Emergency Management & Security, and Environmental Services departments. This role is essential in ensuring smooth operations through expert clerical support, data management, and project coordination.
Position Summary
The Facilities & Support Services Coordinator provides comprehensive administrative and operational assistance, maintaining departmental efficiency and supporting multiple teams with communication, documentation, and technology management.
Key Responsibilities

• Manage departmental communications, coordinate meetings, and prepare essential documents.
• Maintain organized records related to compliance, operations, and regulatory readiness.
• Submit and review timekeeping data for department leaders.
• Support onboarding and ongoing administrative needs across departments.
• Serve as the expert for the Computerized Maintenance Management System (CMMS), including configuration, user setup, reporting, and optimization.
• Provide support for additional systems such as mass notification platforms, SDS databases, and intranet sites.
• Coordinate training activities related to safety, security, emergency preparedness, and workplace violence prevention, including facilitating sessions as needed.
• Maintain compliance documentation for agencies like DNV, OSHA, and CMS, supporting audits and inspections.
• Assist with tracking and coordinating departmental and cross-functional projects.
• Support procurement activities by ordering supplies, tracking vendors, and maintaining records.
• Act as backup to the Facilities Supervisor for work order coordination.

• Required: High school diploma or GED.
• Minimum of 2 years in an administrative or coordinator role.
• Preferred: Associate's or Bachelor's degree in business administration, healthcare administration, or related field.
• Experience in healthcare support services such as Facilities, Environmental Services, Security, or Emergency Management is a plus.

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational, communication, and multitasking abilities.
• Ability to handle sensitive information with discretion.
• Familiarity with CMMS platforms and other departmental technologies.
• Experience coordinating training or compliance programs.
• Initiative, problem-solving skills, and ability to collaborate across departments.