Administrative Assistant

Responsible for initiating, coordinating, and performing the administrative functions required for the effective operation and support of Small Business Center. Position is up to 29 hours per week/8AM-4PM.

Essential Job Duties

• Responsible for answering and routing calls, greeting visitors, handling inquiries from the public and co-workers in a cooperative, courteous, and professional manner.
• Ordering and inventorying office supplies, operating office equipment (copier, fax, scanner, etc.) and coordinating incoming and outgoing mail.
• Primary point of contact for client, customers and visitors to the department in person, by phone, and by e-mail.
• Prepare correspondence, agendas, publications, and management of reporting as assigned by the Director.
• Arrange appointments, meetings, events, and travel schedules for Director.
• Prepare and process purchase requisitions, work orders, travel requests, seminar evaluations, timesheets, and leave reports for department.
• Assist with maintenance and updates of web presence for the department.
• Assist Director with development of schedule for seminars/workshops for registration and publication.
• Maintain currency on technology and software updates related to the responsibilities of this position (including but not limited to: Microsoft Office Suite, Zoom, and SBC Client Management software).
• Assist in dissemination, collection and remittance of Personal Service Agreements based on information provided by the Director.
• Provide support for assigned committees and various national and state organizations and participate in college-wide activities as required.
• Prepare reports and documentation necessary to support program and school accreditation and reporting requirements.
• Maintains strict adherence to confidentiality of student, personnel, and SBC client information.
• Assist with meeting and seminar coordination including but not limited to: calendar coordination, room coordination, refreshment purchase/set-up, greeting of attendees, attendee sign-in and registration, event reconciliation and reporting, and taking of minutes for select sessions.
• Assist with grants and special projects as assigned by the Director.
• Ability to work independently while also contributing to a team effort when needed.
• Adhere to all institutional policies and procedures.
• Perform other duties as assigned by supervisor.

Qualifications

Minimum Requirements Associate's Degree in Business, Office Systems Administration, or a related field. Office Administration experience with skilled ability to communicate effectively to clients, students, faculty and staff. Proficient in Microsoft applications. Preferred Meet minimum requirements and have community college experience with the Colleague/Ellucian system.

Supplemental Information

The following is necessary for consideration:

• Official Haywood Community College employment application online found at our jobs page. Please call Jamie Hilton at (828)627-4562 with any questions or if you are unable to complete the online application for any reason.
• The application must be complete for consideration - do not reference resume. A resume is suggested but does not take the place of any questions or details that you need to provide in order to be qualified for the position. Unofficial transcripts must be included for the application process. Most unofficial transcripts can be downloaded from college/university websites. Official transcripts of all secondary education must be submitted to Human Resources within 10 days of any offer of employment.
• References may not be a current HCC employee. Candidates must provide three professional references with email addresses. At least one reference must be a current or previous supervisor.
• College screening committee is responsible for application review, interviews, and recommends the candidate to HR. Upon completion of the hire process in HR, President approval is required in the hire of a candidate.
• HCC is a tobacco free campus

Haywood Community College provides equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, national origin, sex, gender, gender identity, sexual orientation, age, disability, genetic information, political affiliation or status as a covered veteran in accordance with all applicable federal, state and local laws. Upon request, the College will make reasonable accommodations for qualified individuals with disabilities so that they may be able to perform the essential functions of their job unless doing so would result in an undue burden for the College.

Haywood Community College (HCC) is part of the North Carolina Community College System and is accredited by the Southern Association of Colleges & Schools Commission on Colleges (SACSCOC). Founded in 1965, it is an open-door institution with the mission to foster an environment that meets the educational needs of the communities it serves, promotes student success in higher education and in the workplace, and facilitates economic development. This includes programs for Haywood County high school students through Career and College Promise and Haywood Early College. The college campus, a designated arboretum, boasts one of the most beautiful college campuses in the state with an iconic mill pond, a productive greenhouse, dahlia gardens, an orchard garden and a rhododendron garden.