REPORTS TO: Assistant ControllerPosition SummaryAs an Accounts Payable Clerk, your primary responsibility is to ensure accurate and timely processing of financial transactions related to the company's accounts payable function. You will be responsible for processing invoices, managing payments to vendors, reconciling accounts payable transactions and ensuring compliance with company policies and procedures. You will collaborate with internal teams and external vendors, utilizing technology to optimize processes and maintain high levels of accuracy and efficiency.Invoice ProcessingReview and verify the accuracy and completeness of vendor invoices and supporting documentation.Verify appropriate authorization and coding for all invoices.Match invoices with purchase orders and receiving documentation.Enter invoices into the accounting system for payment processing.Work closely with the purchasing group; open communication is essential.Receive and review incoming invoices, ensuring they are complete and accurate.Enter invoice details and scan invoices into SAP for processing and payment.Resolve invoice discrepancies.Vendor ManagementSet up new vendors in SAP.Maintain accurate and up-to-date vendor records, including contact information, payment terms, and tax details.Verify vendor approval listings.Communicate with vendors regarding invoice and payment related inquiries, disputes, and adjustments.Build and maintain positive relations with vendors to ensure smooth payment processing and resolve any vendor-related issues.Reporting and ReconciliationReconcile vendor statements to ensure accounts are accurate and up-to-date.Investigate and resolve outstanding balances and/or discrepancies.Reconcile accounts payable transactions and statements to ensure accuracy and completeness.Assist in month‑end and year‑end closing processes, including journal entries, financial reporting, and annual audits.Compliance and Process ImprovementEnsure compliance with company policies, accounting standards, internal controls, and relevant regulatory regulations.Identify opportunities for process improvement and participate in the implementation of automation tools or streamlined procedures.Maintain organized records of invoices, payments, and other accounts payable documents.Qualifications and SkillsHigh School diploma or GED.Minimum of 1–2 years of Accounts Payable experience.Excellent written and verbal communication skills.Computer proficiency in Microsoft Office Word and Excel.Strong attention to detail and accuracy.Ability to prioritize tasks and meet deadlines.Ability to work independently as well as collaboratively within a team.Effective communication and interpersonal skills to collaborate with internal teams and external vendors.Ability to handle confidential information with integrity and professionalism.Analytical and problem‑solving abilities to resolve issues and discrepancies.Language SkillsAbility to read and interpret financial statements, general business periodicals, professional journals, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to communicate effectively with customers and employees of the company.Mathematical SkillsAbility to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, volume, and net present value.Reasoning AbilityAbility to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.Technical SkillsComputer literate (MS Office including Word and Excel as well as accounting software). Proficient knowledge and application of accounting principles.Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the functions of this job.Physical DemandsEmployee is regularly required to walk and talk and hear. The employee is frequently required to stand; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to sit. Vision requirements include: close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.Performance MeasurementsOperating standards – The employee will need to meet or exceed the Operating Standards set in the areas of quality, cost, safety, planning, customer satisfaction, supervision, efficiency, and productivity. Such standards will be set annually and communicated to the manager.Personal growth – Each year there will be professional goals developed and agreed to by the manager and supervisor.Employee relations – The employee will be evaluated regarding his/her behaviors associated with appropriate human interaction, respect, and communication.Creativity – This will be evaluated by how active the employee is in participating in advancing the business through new and innovative ideas.#J-18808-Ljbffr