Pay: $30.00–$40.00 per hour
Schedule: Full-Time
Location: Bedford, MA
Provide high-level administrative support to department leadership
Coordinate calendars, meetings, travel arrangements, phone coverage, filing, correspondence, and document distribution
Develop and improve administrative processes to increase departmental efficiency
Assist with general office management, including ordering supplies, managing mail, coordinating office equipment, and working with internal departments or outside vendors
Coordinate new-hire onboarding, including workspace preparation, training schedules, equipment procurement, and related administrative needs
Maintain contractor documentation, including agency agreements, timecards, purchase orders, training records, and invoice verification
Maintain employee and departmental records, including training and personnel files
Coordinate departmental meetings, luncheons, outings, off-site meetings, and special events
Partner with Payroll, Human Resources, Facilities, Accounting, and other departments to resolve administrative or employee-related issues
Provide administrative and project support for departmental initiatives as needed
Maintain product development and project files
Identify opportunities to streamline processes and improve accuracy and efficiency