154 Remote jobs in Sutter,CA

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Property Admin & Marketing Assistant-Yuba Sutter Marketplace

Ethan Conrad Properties

Yuba City, CA 95991

~ 12 min Onsite

Property Administrative & Marketing Assistant
Property Admin Duties
Administrative Support - Performs administrative support and general office work or projects for GM, Operations, or other members of the mall or corporate team (including tenant move in packages, move out packages, tenant letters, vendor letters, etc.)
Contracts- Work with Operations and mall team to draft vendor contracts, and bid comparisons
Utility Management- Ensure utilities are transferred in the tenants names at time of move in and back to LL at move out. Ensure timely payment of all utilities and utility coordination for new move ins.
Leasing Support- work with leasing team to draft all license agreements, lease agreements, and LOI comments for mall property including editing lease & site plans and creating exhibits for prospective tenants and mall projects along with Power Point presentations as needed.
Communication - Assists with information exchange and requests from vendors, contractors, mall customers, merchants and tenants
Data and File Management – Collects and manages information necessary for the on-going activities of the center
Scheduling – Schedule meetings, conference calls and appointments as needed
Property Strategic Goals**-** Assist in executing the strategic goals for the property and completing any individual goals.
Accounting**-** Process invoices along with data management in Yardi, assist with corporate for any accounting needs for the mall property
Office/Janitorial Supplies- manage the office equipment contracts and services including ordering all office supplies and janitorial supplies for the center.
Property walks and creation of work orders for any needed items found
Key control access for maintenance team
Occasionally assist security with alarm panels/lighting controls
Contractor roof access
Insurance management ensuring 100% compliance with all tenants and vendors
Assistant Marketing Duties
Retailer Communications- preparing and editing marketing memos, collateral and emails. Assist with creating/designing marketing collateral (mall signage, parking lot light pole banners, etc.). Interacting with customers via social media posts/messages and in the office for various events.
Marketing Vendors- assisting the Marketing Manager with the facilitation of the various marketing vendors including contract preparation
Help with planning /implementing marketing events/promos (Cinderella's Closet, Scarecrow Contest, GWP, Giveaways etc.) When needed, handing memos to tenants and discussing the events and encouraging tenant participation and sharing with their customers and following up
Community Outreach for event and display partnership
Marketing Property Walks (Daily) to ensure marketing collateral stands are straight and don't have graffiti or damage. If damaged, letting the Marketing Manager know so they can be repaired, removed and/or replaced
Display windows-Creating and installing marketing window displays (Halloween, Back to School, Holidays, etc.) Making sure nothing in the display areas have fallen or been damaged and are clean and notify housekeeping if needed
Holiday- When the Marketing Manager is not on property, checking in with Santa program team to make sure the workshop is clean and vacuumed and that they have handouts and coloring pages/crayons for the children
Kids Club- Assisting with developing ideas for the monthly Kids Club program and attending these events monthly on the weekends. This includes but is not limited to interacting with the kids and parents, demonstrating how to make the craft, assisting when needed, speaking with the families about how to register for the event going forward, and sharing photos with the Marketing Manager for social posts
The Marketing Assistant is required to have knowledge of working with Excel, Publisher, Power Point, Adobe and/or Foxit, Photo Shop, and In Design. Fluid knowledge of preparing and working with Excel spreadsheets, preparing fliers, preparing presentation decks, and editing document.
Knowledge, Skills, Abilities
Previous experience in office administration or other related fields
Ability to prioritize and multitask
Excellent written and verbal communication skills
Strong attention to detail
Strong organizational skills
Exceptional typing skills
Efficient with Outlook
Competitive pay, generous benefits, and a commitment to investing in our employees learning and development to ensure a rewarding and fulfilling career.