5009 Admin Assistant jobs in Weston,MA

Administrative Assistant III

Adecco

Waltham, MA 02453

Minimum of 5 years of administrative experience in an office or laboratory environment.
Bachelor's degree required.
Strong ability to proactively manage competing priorities in a fast-paced, complex environment.
High proficiency in Microsoft Office Suite and familiarity with tools such as Concur, eBuy, EasyInvoice, Workday, and internal intranet platforms.
Experience with virtual collaboration tools such as Zoom and Microsoft Teams.
Excellent written and verbal communication skills, including ability to draft professional internal and external communications.
Strong discretion, tact, and ability to handle confidential and sensitive information appropriately.
Proven ability to build effective working relationships with senior leadership, cross-functional teams, and external stakeholders.
Highly organized, detail-oriented, and capable of working independently with minimal supervision.
Confidentiality and compliance with internal policies and regulatory requirements.

Innovairre Communications

Milford, NH 03055

Lead
Lead and oversee efficient data entry, administrative, and cashiering operations within the payment processing system
Strong leadership skills to guide teams
Provide continuous training as the payment processing system evolves
Scheduling, task delegation, and end-of-shift updates
Develops and maintains Standard Operating Procedures (SOPs) to ensure consistency and efficiency
Prepares and delivers timely project status reports to the operations management team
Trains and onboards new hires on data entry software systems and cashiering procedures
Provides ongoing training to existing employees as payment processing workflows evolve
Supports administrative tasks such as pulling rejects, managing physical documents, and coordinating Shred-It pickups
Oversees coin deposits, inventory, and cleaning processes per client specifications
Assists with cash deposits to Loomis from loading dock and verify/sign-off processes
Maintains client bank portal functionality and ensures accurate data management
Troubleshoots and resolves machine or system issues; coordinate with Technicians as necessary
Provides essential support and backup for other cashiers as needed
Performs additional responsibilities as necessary to ensure team's success
Must be able to work 2nd shift: 4:00pm-12:00am
Full-time Lead (2nd Shift)