3555 Assistant Facility Manager jobs in Framingham,MA

High School Diploma
Purchase Order Management
Prepare, review, and process domestic and international purchase orders using internal systems (Buyer Worksheet application).
Monitor purchase order lifecycle, including daily revisions and change management processes.
Ensure accuracy and completeness of ASN/EDI purchase order data and follow up with vendors for missing information.
Collaborate with Planning & Allocation teams to ensure timely and accurate PO entry.
Partner with transportation teams to resolve shipment-related issues.
Track all generated POs to ensure final receipt and accuracy.
Serve as a primary point of contact for ~50+ vendors, handling communication via phone and email.
Manage vendor inquiries related to purchase orders, allocations, and general concerns.
Provide daily administrative support including filing, faxing, and document management.
Organize and maintain reports such as Buyer Control Files and On Order Inquiry reports.
Create and maintain spreadsheets to track weekly spending and other key metrics.
Coordinate travel arrangements, including itineraries and scheduling for 2–5 merchants.
Manage vendor samples including receiving, organizing, and setting up displays for buyer review.
Track sample shipments to ensure timely receipt and return.
Ensure compliance with Sarbanes-Oxley (SOX) requirements, including obtaining required approvals on purchase orders.
Maintain pre-ticket address databases and collaborate with Planning and vendors to resolve discrepancies.
Assist with special projects such as sales analysis, spend tracking, and reporting as assigned.
Strong organizational and multitasking skills with attention to detail.
Proficiency in Microsoft Excel and general office tools.
Experience in merchandising, retail operations, or buying support preferred.