Office Administrator

TEKsystems

Miami, FL 33186

$55,000-$62,000/yr

Onsite

Navigate within high-pressure situations with composure and positivity
Assist the Head of Office with their responsibilities
Assist with the onboarding of new office members
Strong communication skills, both verbal and written
Manage the local office phone line and direct calls to appropriate party
Expense management and timely reporting in compliance with corporate policy (Concur)
Plan and arrange social events for office members, in partnership with Head of Office
Accurate and numerate
The ability to manage time, meet deadlines and prioritize
Provide complete and accurate administrative services to the local office including but not limited to: drafting/sending memos and emails, printing/scanning documents, file management, distributing/processing departmental mail, dealing with routine correspondence and enquires, maintaining a clean, safe and efficient working environment, assisting with meeting room bookings when needed
Motivational skills
Ensure office equipment is in good working condition, liaise with Vendors/Commercial Management to address any deficiencies
Act as first point of contact for both internal employees and external visitors wishing to contact the office
This includes but is not limited to conducting a safety tour of the office, creating a building badge, arranging lunch access, and ensuring that the new office member has what they need
To facilitate the efficient and safe running of the Miami office, ensuring health & safety requirements are maintained at all times
Order/maintain office supplies
Managing additional requests for visitors such as booking meeting rooms, arranging lunch and refreshments, being available on the day of the visit
Maintain the Head of Office social budget and ensure that it is kept accurate and current
Strong multi-tasking and organizational abilities
Take the initiative to identify and resolve problems as they arise to facilitate the smooth running of the office
Excellent understanding of organizational processes
Event and calendar management

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U.S. Person status: A U.S. Person is a lawful permanent resident as defined in 8 U.S.C. 1101(a)(20) or who is a protected individual as defined by 8 U.S.C. 1324b(a)(3). U.S. citizens, U.S. nationals, U.S. permanent residents, or individuals granted refugee or asylee status in the U.S. are considered U.S. persons.
HS diploma (or equivalent, e.g. G.E.D. in the US) or vocational/technical education in related discipline with a minimum of 1 year of relevant experience

SmartExplore AI is experimental.