1741 Office Assistant jobs in Heiskell,TN

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Office Manager

Chancey & Reynolds

Knoxville, TN 37921

~ 24 min OnsiteUrgently Hiring

Minimum 5 years of administrative, accounting, office management, or operations support experience
Associate's degree in Business Administration, Accounting, Human Resources, or related field preferred
Strong understanding of payroll, accounting, and administrative processes
Ability to manage multiple priorities in a fast-paced environment
Strong organizational and time management skills
Excellent communication and interpersonal abilities
High attention to detail and accuracy
Ability to maintain confidentiality and professionalism
Strong problem-solving and decision-making skills
Proficiency in Microsoft Office Suite, including Excel
Ability to sit, stand, and work at a computer for extended periods
Ability to occasionally lift up to 25 pounds
Ability to move throughout office and warehouse environments as needed
Coordinate new hire onboarding and pre-employment screenings, including background checks and motor vehicle record reviews
Review and maintain employee timecards, payroll records, piece-rate logs, and commission tracking to ensure accuracy
Calculate commissions and obtain required approvals for payroll processing
Submit payroll information and supporting documentation to Corporate Payroll in a timely and accurate manner
Maintain safety training records and support company safety programs
Serve as a local point of contact for employees and managers, escalating HR matters to the HR Director as appropriate
Assist with workers' compensation claims, vehicle accident reporting, and related documentation in partnership with Human Resources
Maintain fleet records and compliance documentation
Process service and installation invoices through company systems
Manage warranty claim submissions and tracking
Coordinate with manufacturers regarding warranty reimbursements and credits
Monitor quality assurance items requiring follow-up
Support job costing reviews and project profitability analysis
Assist with change order administration and billing
Coordinate customer and builder invoicing for construction projects
Ensure accurate documentation and billing within company software platforms
Prepare weekly operational and performance reports for management
Generate monthly financial and profitability reports
Track and report departmental performance metrics
Assist leadership with budgeting, forecasting, and operational analysis
Monitor margins and profitability across departments and projects
Prepare reports requested by management and corporate leadership
Maintain vehicle registration records and renewals
Coordinate annual distribution of insurance cards
Manage fleet fuel card administration
Assist with tracking company assets and equipment