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Administrative Assistant

Uniland Development

Buffalo, NY 14226

Onsite

High School Diploma or equivalent required
A minimum of 2 years of administrative or clerical experience, preferably in a corporate or office setting
Experience with office management, customer service, or sales coordination is a plus
NYs Notary Certificate is preferred
Proven experience in communication and interpersonal skills, with the ability to interact effectively with internal and external stakeholders, attorneys, and executives
Knowledge of commercial real estate terminology, leasing processes, and sales operations
Basic understanding of financial tracking, lease agreements, and reporting functions in a sales environment
Utilizes document management, electronic filing systems, and legal case tracking systems efficiently, particularly for commercial real estate contracts
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and CRM systems such as HubSpot or Deal Manager
Strong administrative and organizational skills with the ability to manage multiple tasks and deadlines
Excellent written and verbal communication skills for drafting correspondence, reports, and interacting with clients and team members
Strong attention to detail and accuracy in maintaining records, preparing documents, and updating sales data
Strong interpersonal skills to build and maintain positive relationships with internal teams, brokers, tenants, and clients
Problem-solving skills with the ability to anticipate needs and provide proactive administrative support
Strong time management skills to prioritize and complete tasks efficiently in a fast-paced environment
Familiarity with scheduling meetings, coordinating conference calls, and preparing meeting agendas
Ability to adapt to changing priorities and work under pressure to meet deadlines
Ability to work independently while also collaborating effectively with a team
Customer service mindset with a professional demeanour when interacting with clients and stakeholders
Ability to adapt to a fast paced and dynamic work environment
Local travel may be required to ensure effective coordination and management of insurance functions of this position